All very good reasons to do PI Planning. (The full checklist is provided in the SAFe PI Planning Toolkit, available to SPCs). Teams identify new issues or existing issues from their backlog that will help achieve the set Features and write them up on sticky notes. Before PI planning, there must be strategy alignment among participants, stakeholders, and Business Owners. So, to start with, the Oxygen team switches from working with traditional Waterfall project management methods to embracing agile principles. What is the difference between a PI Roadmap and a Solution Roadmap? That’s it! However, now that these teams are all working in the same way, they can be grouped together as a program. Quick definition: SAFe or the Scaled Agile Framework™ is a series of guidelines and practices designed to help bring agility into larger organizations, across all teams and levels of the business. If they don’t, they face extinction. A Sprint Planning Meeting is the foundation of the Sprint and Agile Project Management whereby a designated Product Owner communicates the priorities of the Product Backlog (open business requirements) that will be pulled into the sprint for the work effort that the team will address. That way, they can manage and prioritize the flow of work. What is a pre-PI Planning event and when is it needed? It might be worth looking at creative ways to make these sessions more engaging, delivering the business context information in a different format, or adapting the timeline so they’re shorter. Pi planning. During the sprint planning meeting all team members must evaluate the PBIs to be delivered and come to a consensus that they are achievable within the time box of the sprint. Pi Objectives Template. Return to your MURAL canvas, and use Cmd (or Ctrl)+V to paste them. Some teams will change the standard PI Planning agenda to fit multiple timezones, which could mean starting the event earlier or later for some, or even running it across 3 days instead of 2. Typically, organizations carry out PI planning every 8 to 12 weeks. Product Backlog Template . Process Map Template. Plus, if anyone votes using just one or two fingers, they’ll have the chance to share the reasoning. It’s free. Seriously, there should be some kind of award for people like you who actually get to the bottom of an ultimate guide, let alone one about PI Planning . Or maybe you’ve been doing PI Planning for a while now, but it’s not running too well and you’re thinking of throwing in the towel. Clarify roles and replace lengthy written processes with visuals. Then commit to the process that follows. SAFe program boards don’t have to be physical, though. SAFe, Scrum Masters also play a critical role in PI planning. except maybe for PI Planning. Traditionally, they’re a physical board that’s mounted on the wall, with columns drawn up to mark the iterations for the increment, and a row for each team. This tab also helps sprint capacity planning (Don't forget to. You might find that some sessions need more time, while others can be shortened. Create a structure for the relationship of every individual carrying out a project. And the framework itself may present a challenge to some organizations. ☁️ Use online shared planning tools to allow your team to access and interact with information as soon as possible - perhaps even in real time. Definition of completion requirements – what must be “done” for the product owner. except maybe for PI Planning. This is fresh input for the iteration planning processes that follow. For a bit of perspective - Scrum and Kanban are also agile frameworks (that you may be more familiar with), and these have historically been very effective at the individual team level. Manage dependencies between teams and features, identify Risks with ROAM, and set PI objectives with many program increment templates. different keywords or explore templates from the Miro Community in Miroverse. Distribute planning and control to those who can understand and react to the end results. As a result, there’s greater visibility across all the teams, changes are made more frequently, and teams work with each other - not against each other. Questions and solutions are openly encouraged without fear of egos or politics. Define and manage project goals and objectives, on budget and on time. Sep 15, 2019. It’s a ceremony that brings together representatives from every team to help them work together, decide on top features to work on next, identify dependencies, and make a plan for the next Program Increment. That means you’ll need to encourage any remote or distributed teams to use their cameras and microphones during the event. What is accomplished in the first part of the PI Planning meeting? Project management guide on Checkykey.com. ️️ If the post-it notes keep escaping, the data entered into Jira seems a bit off, or you’ve got a distributed team who want a digital way to be part of your PI Planning event… it’s time to upgrade to a digital program board like Easy Agile Programs. Agile Project Plan Template An agile project plan is based on features. Big, older companies (often with thousands of developers) can’t keep up with the innovation of smaller, more nimble startups. Teams leave the PI planning event with a prepopulated iteration backlog for the upcoming PI. Miro enables you to engage co-located and remote teams on a virtual whiteboard, without constraints. , If you’ve got the right tools and technology, you can run PI Planning and allow anyone to participate, whether they’re in the same room or on the other side of the world. In the second section we have Planned/Actual and then allocations. Project management guide on Checkykey.com. Be prepared with more PBIs than expected to be accomplished in the context of the sprint, to allow for prioritization or tasks that may not contain adequate details for estimation by the team. Select OK and you're prompted for a file location to store the .PBIT template file. Similarly, the actual total will be populated from the actual row. What usually happens is that key people get together from the Solution Train, along with representatives from the ARTs and relevant suppliers. Apply cadence, synchronize with cross-domain planning. PI Planning Template. The framework is geared at improving visibility, alignment, and collaboration and should lead to greater productivity, better results, and faster delivery. The But they exist for a very good reason - to make sure that the ART is aligned within the broader Solution Train before they do PI Planning. For guidance on adapting this agenda to support planning across multiple time zones, refer to the advanced topic article, Distributed PI Planning with SAFe. PI Planning has a standard agenda that includes a presentation of business context and vision, followed by team planning breakouts—where the teams create their Iteration plans and objectives for the upcoming Program Increment (PI). A Post-PI Planning event follows ART PI planning and is used to integrate the planning results of the ARTs that contribute to the solution. Miro has multiple exporting options, like saving to PDF. Brainstorm what you can do better or differently. Share the plan with the team to make sure there are no gaps. They’re also responsible for conveying visions and goals from upper management to the team, as well as: ️ Communicating the status to stakeholders. Analyze and document your team’s processes and outcomes with our free Process Map template. Be sure that all parties agree to the definition of “done” so that there are no disagreements regarding what the deliverable is at the end of the sprint. . PI Planning Template. ☠️. PI Planning is a vital element of SAFe. Bring all these components together in a project management document for management and teams to review. For remote PI planning, you might choose to use video conferencing tools, which are widely used now. It happens almost at the end of your PI Planning event. Product Management uses the program PI objectives to update the roadmap and will improve the forecast for the next two PIs, based on what was just learned. Confirm the scope/tasks, task owners and the estimates. But whether your team is distributed across multiple timezones or a couple of team members can’t make it on the day due to sickness or something else, it’s a good idea to record the event, too. Uncommitted objectives are not extra things to do in case there is time. Yep, this is a thing. Facilitated by the Release Train Engineer (RTE), this event includes all members of the ART and occurs within the Innovation and Planning (IP) Iteration. The Release Train Engineer asks “Will we meet the objectives?”, Everyone in the room needs to vote by raising a hand (and fingers). After PI Planning, teams do a planning retrospective and list out: What went not-so-well (not enough snacks), What could be better for next time (erm, Lenny, please don’t eat all the brownies, in future). NASA decides they want to see if agile can help these teams do better work. The PI objectives typically include ‘uncommitted objectives,’ which are goals built into the plan (e.g., stories that have been defined and included for these objectives), but are not committed to by the team because of too many unknowns or risks. Simplify your workflows and optimize your daily routines with our collection of planning templates. It follows the same format as the I&A for the ART. teams of developers, which also stops them from launching projects on time. We’ve put together this complete guide to PI Planning in 2020. Highlights discrepancies in planned and actual effort. Update the tracker( allocations - planned) and review the resource allocation to make sure all the resources are used in an optimal fashion. Dependency Map Template. Plus, you’ll need to ensure the facility is ready - especially since you may have hundreds of participants attending. Pre– and Post–Program. estimates how long it will take. What does SAFe have to do with PI Planning? The confidence vote is a seemingly small but very important part of PI Planning. Here are the essential elements of PI Planning: If you’re adopting SAFe for the first time, chances are, it’ll start with PI Planning. Future product development tasks can’t be predetermined. most complete project management glossary. SAFe PI planning tool that integrates with Jira and Microsoft Azure DevOps to plan and track program increment with remote teams. Figure 2 provides an epic hypothesis statement template that can be. Set business goals and outline how to achieve them. Compare the current state of your project against its projected plan. Organize your one-on-one meetings to be more productive. Aug 30, 2019. Because depending on how you do agile, there’s actually something that needs to happen before you can run PI Planning. Alternatively, the RTEs of the involved trains may talk with each other to raise issues that are then resolved in each ART’s specific management review and problem-solving meeting. Product owner and scrum master may determine that additional PBI(s) can be pulled in and completed before the end of the sprint timebox. We’ll help destroy the myths and crack the code to running successful and effective SAFe PI Planning sessions. You’ve crossed the finish line! This may be a simple project management spreadsheet an Excel project tracker or something even more complicated like an Excel project management dashboard. Scaled Agile Framework and SAFe are registered trademarks of Scaled Agile, Inc. It’s all about synchronising with the other ARTs to ensure the solution and organization are heading in the right direction, together. It’s time to properly define a few of these terms we’ve been touching on, like SAFe, Scrum, Roadmaps, and Programs. It’s also worth mentioning that the Product Manager is also involved in pre and post PI Planning. Developers are responsible for researching, designing, implementing, testing, maintaining, and managing software systems. Innovation and Planning: Use prior to each Innovation and Planning Sprint and for each team, to create work items for typical Sprint events. The event starts with each ART summing up their previous program increment and accomplishments to set the context. (If anyone gets creative and does the Napoleon Dynamite thing, the room gets thrown into chaos. Identify the velocity/capacity of team members (any vacations or limitations to team member availability).
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